New Feature - Weekly Schedule Template
Idea shared by Shaun Peet - June 26, 2017 at 9:51 AM
In Progress
Employee Post
We are currently working on a new tool designed to help with the planning of schedules for an upcoming season.  This feature is called the "Weekly Template" and is already available to Global Schedulers within the Scheduling module.
 
The idea with the Weekly Template page is to provide a week-at-a-glance view of all home venues which will show all games and practice slots, as well as ice slots / field bookings, for each venue but without actually scheduling these things for specific dates.  Many schedulers do this process at the start of the year on paper, so we're just enabling it to happen online and adding a few other features along the way.
 
For example, the Weekly Template page already produces a Team-By-Team summary at the bottom showing any game slots and/or practice slots assigned to each team in the template.  Again, this is something that is usually done manually by schedulers and happens automatically using this tool.
 
To use the Weekly Template simply navigate to the page and use the available buttons to Add New... Item or Add New... Slot.  Those are currently the only two options available.  The "Item" option can be used to add either Game times or Practice times to the template.  The "Slot" option can be used to add ice slots / field bookings.  For each, instead of choosing a specific date you'll choose a day of the week.
 
For the "Item"s you have the option to specify the full name of the team (or teams) which the game / practice is earmarked for.  The reason we are using the name as text, rather than choosing from a list of teams, is to allow the Weekly Template to work across multiple seasons.  As long as the names of the teams stay fairly consistent, the Weekly Template page will be able to match the team names in the Items with the team names in an actual season.
 
In addition to adding individually, it's also possible to import Items and import Slots.  These are found in the Scheduling Module in the Import / Export -> Weekly Templates section.  Instructions for each are provided on the importing pages.
 
What's planned for this Weekly Template in the future is an ability to take the Template and "apply it to the actual schedule for a given date range".  The specifics of how that actually works is still in the air, but most likely this function will produce an importable excel file containing games / practices / slots to be imported into the existing pages of the scheduling module.  While that makes it a two-step process, it also allows for the manipulation of exclusions in the excel file prior to importing.
 
We'll also make it possible to export the contents of the Weekly Template itself for associations who have either alternating weekly schedules or multiple seasons within a calendar year.  Basically that would allow for the Weekly Template to be "backed up" to an excel file and then imported again later.
 
Please try out this new feature if you get a chance and let us know what you like / don't like about it!
 
Shaun
 

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First glance:
- Would be better to *pick* from a drop down despite what you said earlier. Typing something different than what's in the team list results in "not found" lists showing in the report. Consistency will be accomplished from a drop-down list

- Color coding the teams would be good as well. My decades old excel file has colors for each team making it easier to spot inconsistencies etc.

- My decades old excel list shows Rep and HL teams; I can do the same with this online tool as well but the HL teams will fall into the "not found" section of the report since you're only interested in the Rep category. (Not a showstopper)

I see the future despite it being up in the air but for now its just a replacement for my excel file (which is color coded!)
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Shaun Peet Replied
Employee Post
We'll be working out the documentation once things are more completed, but as of now the right-hand side lists all the team names found in the current season. You can click on any of those teams and the new Item form will be pre-populated with the name of that team.

Colour-coding is an interesting idea and probably something that could be relatively easily added to the template, although it wouldn't get applied to anything in the scheduling module (other than the slots - you can colour-code them in the template and those will carry-over to the actual scheduling module once that's available).
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Shaun Peet Replied
Employee Post
Oh - and the idea with the Weekly Template is to include BOTH rep and house league in the templates. It doesn't prompt for league names in the Item form, but that's how it'll work. Just specify the name of the league instead of a team name and it'll match it up. What I'm still working out is whether it would be better to add something like one HL game slot for 3 hours, or 3 1-hour game slots. My thinking is the latter.
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Shaun Peet Replied
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The ability to colour-code teams (or groups of teams) was added today.
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Shaun Peet Replied
Employee Post
We are currently in the final stages of testing the following and hope to release in the next day or so:
 
* Ability to export the items / slots / colours used in the weekly template
* Ability to generate an importable file of "travel team practices"
* Ability to generate an importable file of "travel team games"
* Ability to generate an importable file of "availabilities" (ice slots / field bookings / etc)
 
After that will be the ability to generate importable files of house league auto-scheduling slots.  Currently these cannot be imported into the auto-scheduler so that will have to be added first.
 
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Shaun Peet Replied
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Tonight we also added a venue preview on the Item and Slot forms, similar to what is used on the regular Game / Practice forms.
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When adding the *end* time it forces the user to select the clock, pick a time then adjust as needed (+ / - ) . If there are edits to be made I can type in the *start* time freely but not in the *end* time. That's not friendly. Is that a "feature" or a "bug"? 

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